Research Student Handbook

Funding and Finance

If you are funded and your studentship is administered by the University, stipend payments will be paid direct to your bank account on a monthly basis in advance.

Payments made under this studentship award are not regarded as income for tax purposes and the University of Exeter is not deemed to be employer of an award holder.  The University does not make any payments for students’ National Insurance contributions.  For information about tax and National Insurance, please see the Inland Revenue’s guidance on Income Tax and Students:  http://www.hmrc.gov.uk/students/index.shtml.

The stipend payments will be suspended during periods of interruption except for periods of medical leave, as determined by the sponsor, and maternity/paternity/adoption leave.  If the stipend is paid to you for a period of time during which you are not registered on the programme of study, we will seek reimbursement for any overpayment that has occurred.

If you discontinue or terminate your studies you will not be entitled to any support from the date on which studies ceased. If an overpayment of your stipend has occurred we will seek reimbursement.

Your stipend payments will automatically stop when you submit your thesis. However if you are funded by a Research Council or by the University your stipend payments can continue until the end of the quarter ( if you submit early) but only if you remain engaged in research or training during this time. RCUK quarters are January to March, April to June, July to September, October to December. For example, your funding end date is 30 September. You submit your thesis on 10 July. If you remain engaged in research and training until 30 September you can continue to receive your stipend payments.

As previously mentioned the University payments system automatically stops stipend payments when you submit, so in order to continue being paid you need to email your supervisor giving details of your plans post submission and requesting payment until the end of the quarter. If your supervisor is satisfied with this, they should forward the email to the STEMM PGR Support team with their authorisation and the team will make the payment arrangements with the scholarship payments team.

Please note that if you are part of a DTP they may allow for payments beyond just the quarter. You should check the DTP handbook and quote this in the email.

If you are in receipt of a scholarship from a Research Council or other sponsor, your funds will be administered by the University. In conducting your research, you may also need to access fund to cover necessary training, lab expenses, or other research costs. How to access this is detailed in this section. Externally funded studentships (e.g., Research Council) normally come with RTSG.

Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier. For further advice please contact the PGR Support Office.

To help with costs related to your research, primarily attending conferences, fieldwork, research training events and purchases essential to your research, self-funded students are entitled to a financial contribution made by the College over the course of their period of normal registration, this is does not include your Continuation year.

The allocation of funds will depend on your programme and discipline of study as follows:

Biological Sciences:               £1,000

Physical Geography:              £1,000

Sport and Health Sciences:     £750

Psychology:                            £600

Human Geography:                £300

The funding rules:

  • This is a per annum allocation based on 3 years for MPhil/PhD students, 1 year for MbyRes.
  • The above values are for full-time students. Part-time students would receive 50% of the allocation over twice the timeframe.
  • If the allocation is unspent, this is rolled forward each year.
  • The fund is available until you submit your thesis for examination.
  • No allocations would be given to any student who is on an UKRI studentship (excluding AHRC) or who is on a studentship administered by the University that has RTSG funding associated with it.

Your RTSG can be used until your submission deadline or until you submit your thesis, whichever is earlier. For further advice please contact the PGR Support Office.

You should discuss with your supervisor the use of the RTSG and plan expenditure accordingly.

The purchase of laptops or desktop computers is not normally permitted. If you require new IT equipment please contact the PGR Office in order to find out whether you are entitled.

The University’s finance system T1 can be accessed from the following link https://exe.t1cloud.com/T1Default/CiAnywhere/Web/EXE/Logon/$S1_STAFF

Purchasing Goods and Services: The T1 Web Catalogue/CloudBuy is an online web catalogue providing goods and services available through many of our suppliers. Search for products/services, add to basked and checkout. Once this is complete the order must be allocated to the relevant budget and submitted for approval. Once approval has completed, T1 will issue the order to the supplier. Alternatively create a blank requisition where the goods/services are not listed on CloudBuy, selecting the supplier if it is known or selecting ‘unknown’ will route the request to the procurement team to advise.

Help and Support: We recommend that you read and view the online training documents and videos for PGR students.

For more information visit the Future Finance web pages, or contact the Finance Helpdesk. If you have any problems, please contact the student information helpdesk:  SID@exeter.ac.uk

The preferred supplier for booking travel is Click Travel. You do not need to use your credit/debit card to confirm your booking and receive your ticket.

Sometimes – normally for subsistence - you may need to make purchases with your own money and then claim back your expenses. In this case you will need to complete the T1 expenses application using‘My Travel and Expenses’ using T1. Add a new expense document using the expense template and select the correct budget, then add your lines of expenses and submit for approval to the budget holder.

 Any claims submitted after 90 days after travel/activity will be declined for payment unless there are exceptional circumstances for the delay. You cannot claim expenses for purchases of equipment – these purchases must be made via T1.  For further details please see the expenses policy.

Please note that it will take up to 2 weeks to be reimbursed.

In some circumstances, for instance, if you are going on fieldwork for a few weeks or more, it is possible to receive funding in advance of your trip. If you would like to request an advance please contact Financial Operations on financialoperations@exeter.ac.uk. You will reconcile your advance on your return. If you have not used all of the money you had advanced for your trip, you will need to return the funds.  If you have used more than you had advanced, when you reconcile your advance, the extra funds due to you will be paid to your bank account.

There are different sources of financial help for students experiencing severe financial difficulties. The Guild Advice Unit offers help with applications for the University-level hardship funds (Access to learning, SELS and FISH). They also provide advice on many other aspects of student finance and funding.

Special Emergency Loan Scheme (SELS)

A fund has been established for the alleviation of emergency financial hardship suffered by European and Part-time International students of the University of Exeter. Financial assistance will normally be in the form of a loan, and is in most cases unlikely to be in excess of £500.

Fund for International Student Hardship (FISH)

A fund has been established for the alleviation of emergency financial hardship suffered by international students of the University of Exeter. Financial assistance will normally be in the form of a loan, and in most cases is unlikely to be in excess of £500. If you think that you might need help from the Fund, see an adviser at the Guilds Student Advice Centre or ask for an application form. Application Packs are available from the Student Funding Team in Northcote House and the Student Advice Centre on Streatham campus.