|Health and Safety Management within CLES|
|Date of Approval||June 2014||Expiry Date||June 2017|
|Author and Lead||Nick Tongue Assistant College Manager (Infrastructure), CLES
Mr Mike Wetherell, Biological Safety Officer, University of Exeter
|Aims||The College of Life and Environmental Sciences is committed to ensuring the health, safety and welfare of all staff, students and visitors. This standard focuses on the health and safety management within the College, ensuring that all elements of the University Health and Safety Policy are implemented effectively within the College.|
|Scope||This safety standard applies to all campuses of the University of Exeter.|
|Definitions||This approved Health and Safety management document sets out the requirements of the Colleges in maintaining compliance to relevant University and Health and Safety Legislation.|
|Relevant Legislation||Health and Safety at Work etc. Act 1974
The Management of Health and Safety at Work Regulations
Safety Representatives and Safety Committees Regulations 1977
Health and Safety (Consultation with Employees) Regulations 1996
|Responsibility for implementation||College Dean|
|Training availability:||University Induction (all staff)
ILM level 3 – Health, Safety and Environmental Management for Managers
Health and Safety Courses – Specialist (according to role)
Health and Safety Refresher Training (all staff)
|Standard to meet||Accountability||Reference documents and more information|
|1.||The College Health, Safety and Wellbeing Committee is chaired by the College Dean. The terms of reference of the committee is set out in the attached document. Records of the discussions around health and safety will be posted on the College safety Web page.
Each discipline will hold termly Health and Safety meetings chaired by the Head of the discipline and the minutes will be posted on the College safety Web page
|College Dean and College Executive Group (CEG)
Discipline and College safety Coordinators.
|College H & S committee Terms of Reference (ToR) (.pdf)
Link to Committee minutes
|2.||The College will receive data from the University Safety, Health and Wellbeing Service every term relating to all College accidents, incidents and ill-health data which is collated centrally. The College Health, Safety and Wellbeing committee will react to any appropriate actions that come out of this data. These actions should aim to reduce risks and provide opportunities to improvement for all staff.||Health, Safety and Wellbeing Committee.|
|3.||Annually, the College Health, Safety and Wellbeing Committee will report to College Executive Group (CEG), detailing the Health and Safety arrangements in place and the assurances taken by the Health and Safety Committee on compliance. The report will be compiled by the ACMI in consultation with the Health, Safety and Wellbeing Committee. Actions arising from this report will be reported to the University Health and Safety Committee and taken forward as relevant. This will be led by the Assistant Director of Safety, Health and Wellbeing.||
Health, Safety and Wellbeing Committee
|4.||All draft University Health and Safety Standards will be distributed to Colleges via the Assistant College Manager (ACMI), as relevant, for comment. The draft standards will be circulated throughout the College by the ACM(I) for comments All specific Health and Safety Standards written by the University Health and Safety Department will be distributed to all staff. In deemed necessary these standards will be bespoke (local procedures) by the College ACMI to ensure specific College activities are covered.
The final approved standards will be added to the College Safety Web Pages. These Standards will be maintained by the College ACMI. Staff will be informed of new standards as they are adopted.
College Health and Safety Web Page
|5.||The College has produced a specific health and safety procedure document which is made available to all staff and students within the College. This document sets out how health and safety is managed within the College (organisational structure), who is accountable, committee structure and the process in place for escalation of health and safety issues||College Dean and College Executive Group (CEG)
|College H & S Management Policy (.pdf)
College Organisational Structure (.pdf)
College Based Safety Coordinator Structure (.pdf)
The College is responsible for ensuring that all staff and where appropriate students to receive all relevant safety training.
Role specific health and safety training
Nominated Safety Roles
|College Dean and College Executive Group (CEG)
College ACMI contact Details
There are two types of University wide audit/ inspection that are reported to the University Health and Safety Committee. These have also been adopted by the College Health, Safety and Wellbeing Committee.
College Dean and College Executive Group (CEG)
College Health, safety and Wellbeing Committee